Privacy Policy – In Toto Ed

Effective Date: 13 October 2025
Prepared by: Simon Gunton, Director

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Introduction

In Toto Ed currently operates as an Alternative Provision and is applying to become an Independent Special School. We are committed to protecting the privacy and security of our students, staff, website visitors, and all individuals who engage with us.

This Privacy Policy explains how we collect, use, store, and protect your personal information. It applies to all personal data processed through our website, communication channels, and during any interaction with In Toto Ed.

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What Information We Collect

We may collect the following types of personal data:

• Website forms: Name, contact details, and any other information you provide when submitting an enquiry, requesting a prospectus, or registering for events.

• Communication records: Emails, telephone correspondence, and any documentation provided during interactions with us.

• Usage data: Information collected via cookies and analytics tools when you visit our website.

We only collect personal information when we have your explicit consent or when legally permitted to do so in the course of our operations as a Data Controller.

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How We Use Your Information

We use your data to:

• Respond to enquiries and provide requested services (e.g., prospectus, event registration)

• Process referrals or applications where relevant

• Improve website functionality and user experience

• Send promotional or marketing communications (only if you have opted in)

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Controlling Your Personal Information

You can control how your personal data is used:

• When completing any form on our website, you may opt out of marketing by unchecking the relevant box.

• You may change your preferences or withdraw consent at any time by contacting us at:
  Email: info@in-toto-ed.com

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When Do We Share Your Information?

We do not sell, distribute, or lease your personal data to third parties unless:

• You have given us explicit permission

• We are required to do so by law

• We use third-party service providers who process data on our behalf (e.g., IT systems) under strict data protection agreements

Where consent is provided, we may send you promotional information about third-party services relevant to education or support.

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Access to Your Personal Data

You have the right to:

• Request a copy of the personal information we hold about you

• Ask us to correct or delete any inaccurate or incomplete information

• Withdraw consent at any time

Please contact us at info@in-toto-ed.com or write to:
In Toto Ed
St Agnes House, Cresswell Park, London SE3 9RD
Tel: 020 3691 4053

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Security

We are committed to keeping your information secure. Measures include:

• Encrypted data storage and transfer

• Role-based access to sensitive information

• Secure physical infrastructure for our IT systems

• Regular staff training on data protection

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How We Use Cookies

Cookies help us improve your website experience. They:

• Track which pages are visited

• Help tailor content to your preferences

• Support accessibility features

Cookies do not give us access to your computer or any personal data beyond what you choose to share.

You can accept or decline cookies through your browser settings. Declining may impact certain features of our website. In Toto Ed complies with UK and EU legislation on cookie use.

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Third-Party Content

Our website may include links to third-party services (e.g., maps, forms, video players). These providers have their own privacy policies. We are not responsible for the privacy practices of third-party services.

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Ongoing Review and Updates

We review this policy at least annually and update it when necessary to remain compliant with data protection laws including the UK GDPR and Data Protection Act 2018.

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Contact Us

If you have any questions, concerns, or complaints about how we handle your personal data, please contact:

Email: info@in-toto-ed.com
Phone: 020 3691 4053
Postal Address:
In Toto Ed
St Agnes House
Cresswell Park
London SE3 9RD

If you are unsatisfied with our response, you may escalate to the UK Information Commissioner’s Office (ICO) at www.ico.org.uk.

Cookies Used

Necessary

These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms.

You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.

Functional

These cookies enable the website to provide enhanced functionality and personalisation. They may be set by us or by third party providers whose services we have added to our pages.

If you do not allow these cookies then some or all of these services may not function properly.

Targeting

These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites.

They do not store directly personal information, but are based on uniquely identifying your browser and internet device. If you do not allow these cookies, you will experience less targeted advertising.